OAK GROVE

26 October 2009

Attendee’s

Jimmy and Anne Gard, John and Bette Butler, Charlie and Brenda Umphlett, Carroll Bundy, and Pastor Ray Tavenner

Upcoming Events

27 Oct  Building Renovation Committee Meeting  7 PM.

8 Nov  Veteran’s Day Celebration and care package.  Pastor is working on a Program.

12 Nov  Mobile Food Pantry 

5 PM at the Old Harris Shopping Center in Hertford.

13-15 Nov  Youth Pilgrimage to Fayetteville

  The cost is $102 per person.  We have 7 teenagers and one adult going, with the possibility of one more teenager going.  We have $729 left in the Charge Youth Ministries Budget for this year.  We will make up the difference from our “General” Fund.

14 Nov  Horse Show Concessions  Profits to be split ½ to the Building Fund and ½ to pay for the Thankgiving meals to the 2 or 3 families that we “adopt”.

15 Nov  EC District Fall Laity Workshops, 

22 Nov  Thanksgiving Service

7 PM at New Hope UMC.  Woodland UMC, Anderson UMC, Mount Hermon UMC, and Oak Grove UMC all come together for a celebration of Singing, Worship, and Fellowship.  Our choir AND the Oak Grove Quartet have been asked to sing. 

13 Dec  Christmas Program

Sarah is working on something with the Choir.  9AM Service.

24 Dec  Christmas Eve Program  Location to be discussed.  Charge Wide event.

27-29 Dec  Beach Retreat “Beyond ”, for College age (18-28)  Possibly one person interested.

General Discussion

Oak Grove Food Pantry  The Food Bank of the Albemarle has refused to support this in the Winfall location.  It must be in a secregated area of a building, and cannot be at the same location as the “Open Door”.  Not real sure their reasons, but it is a Government operation, and if we cannot share then we will try something else.  We decided to look at setting up in the room behind the choir, once the roof repairs are complete.  To discuss this at the Renovation Committee Meeting.

Outreach Fund Report   Brenda has $858.84 on hand plus the $250 from the October Concessions.  Since we are not doing the Food Bank in Winfall, it was decided to hold that money till we can find out about getting a Food Distribution here at the church.

Oct. Singspiration Report and discussion.  What did we like.  What could we improve upon.  We raised $215 for our Food Bank in Winfall.  Since we now are not doing that, we are going to hold this money until we find out about getting a Food Distribution here at the church.  The Singspiration was a huge success.  We were a little disappointed about the attendance, but the event itself went very well.  We did discuss the possibility of adding lights in the parking areas at the two outer driveways.  Maybe turn the flood lights on from the side of the church.  We feel like we should invite a couple of choir groups from other churches may increase the attendance.  The Pastor is going to work with other area Pastors to try to increase the advertising in church bulletins at other churches.  This should help to get the word out to the people that would come to one of our events.

New Order of Worship   What do we like.  What do we dislike.  All positive responses to date.

Evangelism Committee Report  The Pastor had a couple of ideas that he has been working.

1. Go over to NorthEast Drag Strip with a service and some handouts.
2. Noah is attending the Alpha Program in Edenton and will give us a report on that in a month or so.
3. We are to put together our own Alpha Sunday.  Have someone over to tell us about it and then have a pot luck supper.  Tentative date is 4 PM on the 29^th of Nov.

Acolyte Training Update  no update

Sunday School Update  Betty Ferrell is working on getting some programs for the various classes and the childrens church.  Jean has volunteered to take the kids one Sunday per month to give Barbara a break.  Still looking for other volunteers.

Angel Food Ministries  Tabled again this month till further notice.

Motorcycle Ministry Update  Still planning a concert.  Have not set the date as yet.

TV’s in the Sanctuary.  Carroll to sell the idea to the congregation on Sunday.  Make sure no one is offended by the idea.  With the Christmas Season coming up, we may run across some deals on what we need.

Yellow Poles at drive ways  Decided they need to come up.  Will discuss at the Renovation Committee Meeting.

Grading the driveway, hole from trench, rocks??  Will discuss at the Renovation Committee Meeting.

Treasurers Report.  As of 1 Oct. 2009, we had $16,959.41 in the General Fund and approx. $12,400 in the Building Fund.

Greeters  We need to form a Greeters Committee.  Make sure everyone is spoken to before and after Worship, and just as important, no one should sit alone during the Fellowship Time, most especially Visitors and New Comers.  We have to make everyone as welcome as possible, and bring them into our family.

September 28, 2009

Present:  John and Bette Butler, Carlton Boyce, Brenda and Charlie Umphlett, Betty Griffin, Carroll Bundy, Ben and Inez Roberts, Ben and Barbara Roberts, Ray and Anne Tavenner, Jimmy and Anne Gard, Sarah Harrison

The meeting was called to order at 7:30 PM by Jimmy Gard and opened with Prayer by Preacher Ray.

Betty Griffin announced that she needs pledges and donations for the Albemarle Food Bank Walk for Hungerturned in before the event.  The walk will be Oct 11, 2009.  See Betty to sign up to walk the route.

Upcoming Events:

10/10/09          Horse Show Concessions.

                        Lawn and Garden Tractor Pull Concessions. 

10/24/09          Pumpkin Carving and Campfire  4 PM to 7 PM

10/25/09          Singspiration.  Refreshments needed.  7 PM

11/08/09          Veteran’s Day Celebration and care package collection

12/13/09          Christmas Program

12/24/09          Christmas Eve Program

Materials have been purchased and shelves have been built for the Oak Grove Food Pantry and Clothes Closet.  Barbara made a motion to reimburse Charlie, Preacher Ray and Lynn Watson a total of $88.00 for material.  Sarah Harrison 2nded the motion.  It passed by unanimous consent. 

Profits from the Oct Concessions sales will be divided as follows:  ½ to the building fund and ½ to the Oak Grove Food Pantry

Brenda gave a report from the Outreach fund:  On hand $1017.  Outstanding bills $205.  Leaving approx $800 in the fund.  Since we began the Concessions Fundraisers, we have made and distributed profits as follows:  $1500 to the Building Fund and approximately $1200 to local/community outreach projects. 

Ben Sr gave an update on the septic tank.  We could not flush either toilet a couple weeks ago.  The tank was pumped and a line was added to help with the waste.  The septic tank is in excellent condition according to the repairman.  We do not yet have a bill for the service.  We agreed by unanimous consent to table grading and seeding the ground until after the roof is complete.

The Renovation Committee will meet to decide how to proceed with the roof repairs.  We have 2 quotes that are within $70 of each other.  We can repair the roof in stages, so the wings can be fixed first.  The renovation committee will meet, draft a followup letter to be sent to the congregation with the progress and our shortfall.  A decision on how to repair the roof will be made based on the funds available after the letter is sent.

Carroll Bundy made a motion to postpone the Community Pig Pickin’ til the Spring of 2010.  Sarah 2nded the motion.  .

Charlie made a motion that the profits from the Oct 24^th Singspiration will be used for the Oak Grove Food Pantry and Clothes Closet.  Carroll 2nded and it passed by unanimous consent.   We will also ask the congregation to bring in an article of gently used clothing for distribution.  Preacher Ray will discuss publicizing the clothing drive with Annette.

Barbara suggested that instead of sending care packages to soldiers overseas, we send a care package of homemade baked goods to Cynthia Stinnette, who will be out of basic training and in her military school by Nov.  Brenda made the motion and Sarah 2nded it.  The motion passed by unanimous consent.

Preacher Ray stated that the new Order of Worship will begin on the first Sunday in October.

Preacher Ray gave a report from the Evangelism Committee:  There will be more opportunities for Charge Lay Speakers, he wants to begin a Christian Education  “class,” the charge needs to focus on Outreach,  and we need to have a plan for the Children’s ministry.

Twelve “Come Follow Me”, Acolyte training books were ordered for delivery by Sunday.  Acolyte training is being held during Sunday School.  The books were $7.95 each.

Preacher Ray also wants to have a planning meeting for the following:

• The adult Christianity Course is “Alpha.” 
• We need to schedule a Teen and Children’s Confirmation Class
• .

On-Line Access:

• The website is up and running and is loaded with information. Carroll is the webmaster.  The website is www.oakgroveumconline.com

• Sheila is the administrator for a Facebook page for the church as well.  We have 17 friends and fans.

We agreed to table the discussion on the Angel Food Ministries until the October meeting.

Carroll suggested that we look at our electricity usage and take whatever steps are appropriate to decrease our electricity usage.  Anne stated that our electricity bill was about $125.00 per month in the summer and substantially higher in the winter months.

Preacher Ray reported that the site for the Motorcycle Ministry Concert will be the Rocky Hock camp ground and the park owner was so excited that he asked if we could have a fall concert, as well.  Ray will look into the feasibility of doing so.

The meeting was adjourned at 8:30 with Anne Tavenner leading us in prayer. 

August 31, 2009

Present:  John and Bette Butler, Carlton Boyce, Brenda and Charlie Umphlett, Betty Griffin, Carroll Bundy, Ben and Inez Roberts, Ben and Barbara Roberts, Ray Tavenner, Karen Maupin, Jimmy and Anne Gard, JoAnn Watson, Betty and Gilmer Ferrell and Noah Cohee

The comment was made that 2 years ago, church services had approx 19 people in attendance.  The meeting tonite had 19.

The meeting was called to order at

by Jimmy Gard and opened with Prayer by Preacher Ray.

Betty Griffin announced that she has requested registration forms for Oak Grove to participate in the Albemarle Food Bank Walk for Hunger again this year.  The walk will be Oct 11, 2009 .  See Betty to sign up to walk the route.

Upcoming Events:

09/12/09

           Horse Show Concessions.  Visit INTERCOUNTY SADDLE CLUB Web Site for Times and Directions.

09/19/09

            Lawn and Garden Tractor Pull Concessions.  Visit CHAPANOKE TRUCK AND TRACTOR PULL Web Site for Times and Directions.

10/24/09

          Community Pig Picking?

10/25/09

          Singspiration. 

Annette has agreed to get a Singspiration together for October.  The date to be determined by the groups that can participate.

10/31/09

          Pumpkin Carving and Campfire

11/08/09

          Veteran’s Day Celebration and care package collection

12/13/09

          Christmas Program

12/24/09

          Christmas Eve Program

New Business:

Due to the Tractor pull being rescheduled, the date for the Community Pig Picking has to be rescheduled.  Ben Jr moved to postpone it.  2^nd by Noah.  Suggestion by Carroll and 2^nd by Barbara to reschedule for Oct 24^th and see if the Singspiration can be on Oct 25^th.  Firm up the dates and details at the next meeting.

JoAnn and Karen will try to secure donated pumpkins for the Pumpkin Carving on Oct 31^st.  They do not need to be perfect pumpkins, just good enough to carve.

Ben Roberts, Jr. gave a report of the renovation committee.  We are still getting quotes on replacing the roof.  The renovation committee will meet soon to make recommendations.

Carroll passed out a suggested changed Order or Worship.  The change is designed to allow Ray to have more time to deliver the message, and be able to make it to Epworth in time for their service. 

Gilmer requested that the church allow him to make donations to St Judes Children’s Hospital thru the church.  He will write checks to Oak Grove and earmark them to St Judes and Anne will send the money to St Judes.  Passed by unanimous consent.

Noah commented that the adult Sunday School Class participation has dropped off considerably.  Preacher Ray stated that the Sunday School Classes would be discussed by the Evangelism Committee.

Adult Bible Study will resume on Monday Sept 14^th at 7:30, following choir practice. 

We have not yet distributed funds from the last singspiration or August’s concessions.  Motions were made for the following:

• A motion was made by Barbara and amended by Carroll to give the $230 from the last singspiration to the Walk for Hunger for the team from Oak Grove UMC.

• Profits from the August Concessions to be split ½ to the building fund and ½ to the Outreach fund.  (profits were approx $580 total in August)
• Profits from September Concessions to be split as follows:  ½ to building fund, $50 to Misc school supplies for Hertford Grammar School, balance to Outreach Fund.  Motion was made by Charlie, 2^nd by Carlton.

Upcoming Outreach Items

      Nov 8^th—Solider Care Package Collection

      Purchase supplies for Thanksgiving Dinner for at least 2 families. 

      Purchase Christmas presents for the children for whom we donated school supplies

      Purchase Christmas Presents for several seniors at DayBreak

We use the Outreach fund to purchase most of these items.

Ray made a report on the Evangelism Committee:  This is a charge-wide committee.  Members from Oak Grove are Jimmie Gard, Carroll Bundy, Brenda Umphlett and Anne Tavenner.  They will be addressing:  Adult Sunday School Classes, Children’s Ministries, Youth/Teen Ministries, and a Discipleschip system.  The Perq Charge has 4 layspeakers. Each of them will be given an opportunity to speak once per quarter.

Larry Barnes and Bonnie Jenson will be getting married on Sept 18^th at

Ray gave an update on the Food and Clothes Pantry Distribution.  Ray met with the members of the Albemarle Food Bank. 

• The Oak Grove Food Distribution needs a Director and a Board.  The Director will be JoAnn Watson.  Members of the Board are:  Karen Maupin, Noah Cohee, Carlton Boyce and Bonnie Jenson.  Anne Gard made a motion to accept the board and Charlie Umphlett 2^nd the motion.
• The dates and hours of operation will be Every Other Friday from 10 – 12 AM.  We will distribute dry goods only.
• We will need volunteers in 2 groups to help with this ministry.  One “Stocking Group” for Thursday nites and one “Distribution Group” for Friday mornings.  Jo Ann will set up the schedules and manage the volunteers.
• If we can distribute food on the 1^st and 3^rd Fridays, that will give residents food every week.  We will start with #500 for the first distribution, and see what that gives us. 
• At the June 27 meeting, we voted to pay $75 per month toward JoAnn’s rent and to purchase 1000# of food at $.19/#.  We will make adjustments as necessary, once we have a true feel of the need.
• The collection at the breakfast will be redirected toward the Oak Grove Food and Clothing Pantry

Ben Jr made a motion to post the meeting minutes on the web site for the congregation to see.  Everyone agreed.

Jimmy Gard volunteered to lead the acolyte training either during Childrens’ Church or Sunday School.  We will develop a schedule for them.  We will ask Joyce Bundy, to see if she would be interested in helping with them.

Jimmy Gard introduced the Angel Food Ministry.  Ray will do further investigating and we will revisit it at the Sept. meeting.

Carroll Bundy led us in prayer.  The meeting was dismissed at 9 PM.