OAK GROVE

UNITED METHODIST CHURCH

775 Chapanoke Road

Hertford, NC

252-404-0189

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Oak Grove United Methodist Church
775 Chapanoke Road
Hertford, NC 27944
ph: 252-404-0189
pastorray2@gmail.com

Admin Council / Planning Meetings 2012

The following links will take you to Past Admin Council Meeting Notes

2011 Admin Council / Planning Meetings

2009/2010 Admin Council / Planning Meetings

November 26, 2012

Attendees : Brenda and Charlie Umphlett, Carroll Bundy, Bette and John Butler, Inez Roberts, Barbara Roberts, Anne and Jimmy Gard, Ray Tavernner, Sally Gardner,

Open With Prayer: 7:05 Ray

Past Months Events: We had charge conference and also voted to sell the Parsonage. The youth had a fried chicken fundraiser and went to Pilgrimage. We had a hurricane, and all the meetings were rescheduled, so Pilgrimage and Anderson’s open house were the same day. The Joint Thanksgiving service was at Mt Hermon this year, and our November “Special Service” was the singspiration last nite. We voted to help the needy family with the cost of the deposits to move into their new home, and donated all the fixin’s for their Thanksgiving dinner to them.

December 2012

The kids may participate in the Hertford Christmas parade.

2^nd—Open Door Food Donation and Epworth’s last Communion Sunday

9^th—Christmas Program

10^th—Caroling and Church Christmas Fellowship

13^th—Mobile Food Distribution

23^rd—Official closing Service for Epworth

24^th --Christmas Eve Service at Oak Grove

30^th—Singspiration Morning Service

31^st—New Years Eve Program at Epworth?

January 2013

6^th—Open Door Food Donation

7^th—Admin Board/ Planning meeting for 2013.

10^th—Mobile Food Distribution

24- 26^th Revival with Dr Laura Early Anderson to have their choice of nites they will host the event.

28^th—Admin Board Planning Meeting

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak GroveUMC, General Fund.

Building Fund $ Last Month $9675.99

General Fund $ Last Month $16995.08

Break Down of General Fund Money

*Oak Grove UMC $ Last Month $13409.63

Mobile Food Pantry $ Last Month $2850.40

Choir $ Last Month $305.00

Youth $ Last Month $245.00

Patriot Guard $185.00 Last Month $185.00

Needy Family: Brenda moved and Barbara 2^nd that we also adopt them for Christmas. Inez to get lists for presents and things they need. Ben and Barbara to shop for toys for the family. Someone still needs to shop for the clothes.

Daybreak Senior Angles. We have adopted 10 Angels from Daybreak for Christmas. The director is beyond appreciative of our support for their programs.

*Highway Sign: Betty F Moved to keep the billboard for 2 more months, Monica 2nc. Passed Revisit at the Nov. board meeting.

Epworth UMC: Official Closing Service will be Dec 23^rd. Will they still have the New Year’s Evening program?

Unclaimed Lane: Ben talked to Elvin. The only way to get the property is for the three boardering property owners to stipulate that their property ends at the existing boarders. If they do so, then we will have a “deed” to the land. Ben will meet with him next week. Elvin has offered to go to the property owners in order for them to sign the boundary agreements. Ben hasn’t talked to either Paul or Gene yet.

Youth Items: Still need a calendar of donors for the Monday nite pizzas.

Oak Grove Branded items: Carroll is putting another order together for OG Apparel. See him for details.

List of Charities or Community Needs

Albemarle Food Bank, InterCounty Ruritans, Relay for Life, Perquimans Mobile Food Pantry, Walk For Hunger, Local Needy Families, Habitat for Humanity, Patriot Guard, Revitalization Fund, Love for Liberia, Bark For Life, Day Break.

Info from Pastor Ray— .

• Huddle Groups: Meeting weekly. Discussed Epworth’s building being used as the Oak Grove Outreach building. Not a place to have services, but a place for other types of activities. There is a seed money grant that is available to maintain the building. Need to apply for the grants and see if it’s viable. Barbara moved and John Butler 2^nd pursing the option.

• Progressive Revival: Jan 24 – 26?.

• Phone/Internet service at the church: Need internet access at the church for Ray and for the church to have access to videos, music, etc for worship service. Ray will use his cell phone for the office phone. For Ray to have all of this access and the church to have internet access, he has found a data share program that will cover all of this for $50 per month. However, we don’t think the internet service will be good enough at church. Carroll checked with Media Com and has the prices for the service to be installed at Oak Grove.

• Methodist Men Vann Ranhorn to work on starting a Methodist Men’s group.

• UMW—Joyce Bundy to start up the United Methodist Women at Oak Grove.

Meeting Adjourned: Barbara moved to adjourn and 2^nd by Bette 8:33 Jimmy prayed us out.

_________________________________________________

October 29, 2012

Attendees : Brenda and Charlie Umphlett, Carroll Bundy, Bette and John Butler, Inez Roberts, Barbara Roberts, Anne and Jimmy Gard, Ray Tavernner, Sally Gardner,

Open With Prayer: 7:05 Ray

Past Months Events: We had what has become our last horse show concessions of the year and the Pumpkin Carving event. Due to Hurricane Sandy all of yesterday’s meetings and activities were rescheduled.

November 2012

3rd --Open Door Food Donation

4^th—Parsonage Charge Conference 4PM for members of Epworth, Oak Grove and Cedar Grove.

8th—Mobile Food Distribution

9 – 11—Pilgrimage Youth needs to do fundraising to pay for this event.

11^th –Anderson Open House

17^th—Joint church Thanksgiving Evening Service at Toni Wood will preach at Mt Hermon

22^nd—Thanksgiving Day

25^th—Singspiration Nite Service

26^th—Admin Board Planning Meeting

December 2012

The kids may participate in the Hertford Christmas parade.

2^nd—Open Door Food Donation

9^th—Christmas Program

10^th—Caroling and Church Christmas Fellowship

13^th—Mobile Food Distribution

23^rd—Official closing Service for Epworth

24^th --Christmas Eve Service at Oak Grove

30^th—Singspiration Morning Service

31^st—New Years Eve Program at Epworth

January 2013

6^th—Open Door Food Donation

7^th—Admin Board/ Planning meeting for 2013.

10^th—Mobile Food Distribution

24- 26^th Revival with Dr Laura Early Anderson to have their choice of nites they will host the event.

28^th—Admin Board Planning Meeting

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak GroveUMC, General Fund.

Building Fund $9675.99 Last Month $9332.12

General Fund $16995.08 Last Month $17477.79

Break Down of General Fund Money

*Oak Grove UMC $13409.63 Last Month $13740.11

Mobile Food Pantry $2850.40 Last Month $2762.63

Choir $305.00 Last Month $305.00

Youth $245.05 Last Month $485.05

Patriot Guard $185.00 Last Month $185.00

Needy Family: The family we have been helping with school supplies has found an apartment. She needs help with her deposit so she can move in. Carroll moved to give $200 from Ray’s descretionary fund to help with her deposits. And to provide thanksgiving dinner for the family. John 2^nd. Passed unanimously. Inez to get the list together. Ham and Turkey from the church fund, the rest from member donations. Brenda moved and Barbara 2^nd that we also adopt them for Christmas. Inez to get lists for presents and things they need. Ben and Barbara to shop for toys for the family.

Daybreak Senior Angles. We will adopt 10 Angels from Daybreak for Christmas.

*Highway Sign: Betty F Moved to keep the billboard for 2 more months, Monica 2nc. Passed Revisit at the Nov. board meeting.

Epworth UMC: Official Closing Service will be Dec 23^rd. They will also have the New Year’s Evening program.

Parsonage: The meeting to vote to put the parsonage on the market will be Sunday, Nov 4, at 4PM. Memebers from Oak Grove, Epworth and Cedar Grove are invited to attend.

Youth Items: Fundraisers was tonite to raise funds for Pilgrimage. That is Nov 9 - 11. Still need a calendar of donors for the Monday nite pizzas.

Oak Grove Branded items: Carroll is putting another order together for OG Apparel. See him for details.

List of Charities or Community Needs

Info from Pastor Ray—

· Charge Conference info: Ray discussed the procedure for Charge conference. Distributed a list of the Local Church Officers. Voted to accept the list as corrected.

• Huddle Groups: Meeting weekly. Epworth’s building being used at the Oak Grove Outreach building. Not a place to have services, but a place for other types of activities. There is a seed money grant that is available to maintain the building. Need to apply for the grants and see if it’s viable. Barbara moved and John Butler 2^nd pursing the option.

• Progressive Revival: Jan 24 – 26?.

• Methodist Men Vann Ranhorn to work on starting a Methodist Men’s group.

• UMW—Joyce Bundy to start up the United Methodist Women at Oak Grove.

Meeting Adjourned: Barbara moved to adjourn and 2^nd by Bette 8:33 Jimmy prayed us out.

__________________________________________________

September 24, 2012

Attendees : Brenda and Charlie Umphlett, Carroll Bundy, Bette Butler, Ben and Inez Roberts, Ben and Barbara Roberts, Betty Griffin, Gilmer and Betty Ferrell, Anne and Jimmy Gard, Mark Nixon, Ray Tavernner, Dave Lindsay, Monica and Vann Ranhorn,

Open With Prayer: 7:32 Ray

Past Months Events: UMYF and Bible Study resumed. The Horse Show concession profits paid for the BFL supplies. The church donated approximately $500 to Bark For Life and the church name is on the t-shirts. Sept 30^th singspiration is in the morning.

October 2012-- Proceeds from the Oct Horse Show Concessions will go to Oak Grove Walk For Hunger team. Barbara moved, Charlie 2^nd. Unanimously passed.

6^th –Horse Show Concessions

7^th --Open Door Food Donation

11^th—Mobile Food Distribution

21^st—Support the Troops. List in the Fellowship Hall. Return items by the 21^st. Travel size items only. Inez and Ben Sr to take to the SECU for shipment.

21^st—60^th wedding anniversary celebration for Betty and Gilmer Ferrell

23^rd—Charge Conference?

27^th—Pumpkin Carving and bon fire with Hot Dog Roast?

28^th—Open House at Anderson after church Carroll moved to give the $100 originally slated for Epworth to Anderson for their open house. Vann 2^nd. Need support for the activities, too. Passed with one dissenting vote.

29^th—Admin Board Planning Meeting

November 2012

2nd –Last Horse Show Concessions of the Year

3rd --Open Door Food Donation

8th—Mobile Food Distribution

9 – 11—Pilgrimage Youth needs to do fundraising to pay for this event.

17^th—Joint church Thanksgiving Evening Service at New Hope, Anne T is the speaker if Mt Hermon participates. More info to follow.

22^nd—Thanksgiving Day

25^th—Singspiration Nite Service

26^th—Admin Board Planning Meeting

December 2012

Hertford Christmas Parade? Move Dec Planning meeting to Jan 7^th?

2^nd—Open Door Food Donation

9^th—Christmas Program

10^th—Caroling and Church Christmas Fellowship?

13^th—Mobile Food Distribution

23^rd—Official closing Service for Epworth

24^th --Christmas Eve Service at Oak Grove

30^th—Singspiration Morning Service

31^st—New Years Eve Program at Epworth

January 2013

6^th—Open Door Food Donation

7^th—Admin Board/ Planning meeting for 2013.

10^th—Mobile Food Distribution

24- 26^th Revival with Dr Laura Early Anderson to have their choice of nites they will host the event.

28^th—Admin Board Planning Meeting

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak GroveUMC, General Fund.

Building Fund $9332.12 Last Month $9262.12

General Fund $17477.79 Last Month $18558.72

Break Down of General Fund Money

*Oak Grove UMC $13740.11 Last Month $14953.47

Mobile Food Pantry $2762.63 Last Month $2875.19

Choir $305.00 Last Month $305.00

Youth $485.05 Last Month $260.05

Patriot Guard $185.00 Last Month $185.00

*Highway Sign: Betty F Moved to keep the billboard for 2 more months, Monica 2nc. Passed Revisit at the Nov. board meeting.

Epworth UMC: Official Closing Service will be Dec 23^rd. They will also have the New Year’s Even program.

Parsonage: We received a counteroffer from Cedar Grove, and we’ve countered that. Our offer: Cedar Grove can purchase 2/3 of the parsonage for $80K, or offer the parsonage for sale on the open market, with Oak Grove having the right of first refusal. The parsonage fund will be dispersed when the parsonage is sold. Cedar Grove’s portion of the charge account will be distributed thru the District Office as soon as possible. The letter/offer to be sent to the DS week of 09/24/12.

Proposed Charge Budget: Just need to pass it at the Charge Conference.

June ask if it is OK to take down and clean the sheers to the classrooms in the fellowship hall. It is.

Unclaimed Lane: Info is at the Atty’s office. Ben has not met with him yet.

Clean up from the Pine Trees: Charlie moved to give Buddy a check for $500 to clean up the land. Betty F 2^nd. Passed with 3 dissenting votes.

Youth Items: Charlie will pick up Pizzas. Has funds for the next 3 weeks. We need a plan to keep the meals paid for now that they are meeting again.

List of Charities or Community Needs

Info from Pastor Ray—

• Huddle Groups: On hold right now.

• Progressive Revival: Jan 24 – 26?.

• Office: Need internet access. Need phone service. Need a way to print from a computer or handheld device. Ray suggested we get the Verizion Jet Pack $50/mo and Ray will pay $70/mo for the data. Jimmy suggested to form an internet committee to determine the best option with the most bandwith. Vann and Ray to look into the costs.

• Methodist Men Vann Ranhorn to work on starting a Methodist Men’s group.

• UMW—Joyce Bundy to start up the United Methodist Women at Oak Grove.

Meeting Adjourned: Charlie moved to adjourn and 2^nd by Ben 8:325 Mark prayed us out.

__________________________________________________________________

August 27, 2012

Attendees : Brenda and Charlie Umphlett, Carroll Bundy, John and Bette Butler, Ben and Inez Roberts, Ben and Barbara Roberts, Betty Griffin, Gilmer and Betty Ferrell, Anne and Jimmy Gard, Mark Nixon, Ray Tavernner

Open With Prayer: 7:07 Ray

Past Months Events: We survived Vacation Bible School, had our first horse show in a few months and the picnic got rained out. We purchased/donated school supplies from the Teacher’s Wish List. We also adopted a family of 6—single Mother with 5 kids, 4 are school aged. We will keep them thru school supplies, Thanksgiving and Christmas. And we had the backpack blessing yesterday during worship services.

Upcoming Events

*$110 from Aug Horse show to the family we adopted. Inez has the list.

September 2012 horse show profits will go to BFL. Barb will get the items we need for concessions from the Horse Show profits.

2nd—Open Door Food Donation

10^th Resume UMYF and Bible Study

13^th—Mobile Food Distribution

15^th—Horse Show Concessions

22^nd-- Bark For Life Concessions at Meyler Farms.

24^th—Admin Board/Planning Meeting

October 2012-- Yard Sale? Proceeds from the Oct Horse Show Concessions will go to Oak Grove Walk For Hunger team. Barbara moved, Charlie 2^nd. Unanimously passed.

6^th –Horse Show Concessions

7^th --Open Door Food Donation

11^th—Mobile Food Distribution

21^st—60^th wedding anniversary celebration for Betty and Gilmer Ferrell

27^th—Pumpkin Carving and bon fire with Hot Dog Roast

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak GroveUMC, General Fund.

Building Fund $9262.12 Last Month $8346.57

General Fund $18558.72 Last Month $19859.12

Break Down of General Fund Money

*Oak Grove UMC $14933.48 Last Month $14953.47

Mobile Food Pantry $2875.19 Last Month $3736.60

Choir $305.00 Last Month $280

Youth $260.05 Last Month $704.05

Patriot Guard $185.00 Last Month $185

*Jimmy presented info on Habitat For Humanity. Building begins on 9/11/12. Building will be 9 – 2PM Tues – Sat beginning on 9/11/12. See him for details.

*Highway Sign: Barbara Moved to keep the billboard for 2 more months, that was tabled until the budget discussions, and never readdressed. Revisit at the Sept board meeting.

Epworth UMC: Epworth has voted to disband as a church effective Dec 31^st. They have also voted to give their portion of ownership in the parsonage and the parsonage fund to Oak Grove. The 9 attending members of Epworth need to be made to feel welcome at Oak Grove. What can we do to make sure they know there is a place for all of them here? Some suggestions include asking them to bring items from their sanctuary for use at Oak Grove, incorporating their puppet ministry into our worship services, inviting them to specific activities for which they have an affinity.

Parsonage: Cedar Grove has countered our offer with the following. 1/3 of the parsonage and charge balances as of the dates of record and $40K to purchase their share of the parsonage. They would like their portion of the funds to be distributed immediately. With Epworth giving us their 1/3 of the accounts, that leaves Oak Grove as the sole owner of the parsonage. How do we want to proceed? Our original offer was for Cedar Grove to buy us out at 2/3 of the tax value, or to put the parsonage on the market for sale with Oak Grove retaining the right of first refusal of any offer. What will our counter offer be?

Proposed Charge Budget: With the disbanding of Epworth, the original proposed charge budget has been revised, and we are working under the assumption that the Perq Charge will be a 2 point charge. Epworth has agreed to pay their normal portion of the budget thru June 2013. The shortfall left from June - Nov without their support will have to be addressed. Carroll passed out a revised budget, and there was some discussion about the funds. All expenses that are not charge specific—insurance, pastor salary and travel—have been moved out of the charge budget and will now be handled by the Oak Grove budget. That way, any unused funds allocated to those line items will remain in the Oak Grove budget, and not be in a Charge Account. But, those funds will now come from the Oak Grove budget, not the charge budget.

Unclaimed Lane: The stakes have been set and the new survey is registered with Register of Deeds. We have to go thru a settlement in order to claim the land. Ray has contacted Elvin Small and has a different outcome than what John Matthews advised us. Elvin Small wants us to have a boundary line agreement. The “neighbors” would have to sign off that we have the right to use the lane by moving the boundary line. We are not sure that the boundary agreement is the way to go. Ben to talk to Elvin and unless there is something way out of whack, Ben can authorize them to begin the process of the Quick Claim Deed. Moved by Carroll 2^nd by Charlie. Approved.

Clean up from the Pine Trees: The felled pine tree limbs are still in the unclaimed lane, and still on Paul Newbold’s property. Those have to be cleaned up. Buddy wanted the survey lines marked before he started. No matter where they start, the trees on Paul’s property need to be removed. We also need to get the ditch dug. Ray to talk to Buddy about beginning the cleanup process. The estimate to clean up the limbs and haul it off was $1800. We didn’t get an estimate on ditching it, because we don’t yet own the land. To dig up the cut off tree stumps is another $1800. Aubrey got those estimates. Buddy didn’t give us any.

Youth Items: Ray looking at combining our youth with other area churches to have an additional retreat for them. Youth Committee is Linda Bunch, Adam McIntyre, Tracy Nixon and Sarah Harrison. UMYF will be on break thru the summer. Pilgrimage is in Nov. Even with Epworth disbanding, Linda will remain on the Youth Committee.

List of Charities or Community Needs

Info from Pastor Ray—

• Huddle Groups: the first meeting of the Huddle Groups was yesterday afternoon. That group will meet on Sundays at 5:30. Other groups can be formed, and may break off from this original group.

• Progressive Revival: Need to get dates in Jan from Dr. Early.

• Bible Study—starting in the Fall. Acts at Anderson led by Bryant Perry. Revelations at Oak Grove video Bible Study, facilitated by Ray.

• Methodist Men Vann Ranhorn to work on starting a Methodist Men’s group.

• UMW—Joyce Bundy to start up the United Methodist Women at Oak Grove.

Pack and Play: Has been purchased and assembled.

Charlie moved and Mark 2^nd sending Betty Griffin to the Food Bank dinner anniversary meeting Sept 7^th.

Meeting Adjourned: Charlie moved to adjourn and 2^nd by Ben 8:25 Ray prayed us out.

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

**The following items are always open for discussion but were not covered in this past month’s meeting. Our aim is to have productive meetings that last not more than one hour…so far, we have failed miserably in that attempt.

The UMYF will being again in September and will need a plan for meals for the youth on Monday nights.

*Still need the devotional area around the fire pit built.

Additional Sunday School Classes. Has anyone talked to Betty Griffin about the need for more Sunday School Classes for the younger kids?

Ray’s Reach Events.

*Special Event Sundays target is 10: Singspirations, Invite a Friend Sunday, (Annette will handle all the 5^th Sundays) And Scout Sunday. We have scheduled one each month Jan - April. Maybe we can take May off?

*Special Events on Saturdays—Kids Days—3 or 4 Saturdays a year—Draw kids and hopefully that will also increase the families…

*Awanna’s—weekly bible study type activities for kids. Would eventually become the youth groups.

*Transporting people to and from church functions.

*Safe Sanctuary Training

Ongoing Items

Coffee Mugs, License Plates, Bumper Stickers, Pens. (John made a motion to authorize no more than $300 to Carroll for purchase of coffee mugs, etc for advertising. Vann 2^nd. Passed unanimously in June. Carroll hasn’t had time to check into the marketing items, and will try to do so this month…)

Renovation Committee Report.

Need to have a Renovation Committee Meeting to go over the repair of the rotted window. We won’t do any cosmetics in the Sanctuary until the window is repaired. Do we want to change out light fixtures?

Electronics’ Upgrades. On the list is Hearing Assistant System, Wireless Mike’s, Monitor for Pulpit, and Speaker in the Fellowship and Classroom Area’s. Too busy.

Rock in the Grave Yard Parking. Rock committee to meet to discuss options. John B, Jimmy G, Ben Sr. and Carroll is the committee. Tildon is willing to donate some rock. Jimmy and Gilmer have one quote, waiting for a second quote. Get thru hurricane season first.

Church Van Committee report: need a way to transport kids to and from church and events. Ray to check into the cost of insuring the van for transporting individuals to and from church activities. Dave has offered to be the driver. Van committee was formed Brenda, Betty Ferrell and Annette to study the cost and ramifications of starting that ministry.

*With Anne now a candidate for Ministry, she will be preaching more in the churches, and others will need to step up and help fill in where she has been leading with the Youth

**The legion has not met concerning the Boy Scout Troop since the vote was taken to co-sponsor them. From November meeting: Carroll Bundy spoke about The American Legion Post in Hertford has been sponsoring Boy Scout Troop 150 for the past few years. The cost is a minimum of $1000, but have been giving approx. $1500 per yr to the troop. The Legion is discussing the possibility of having “cosponsors” help defray the costs. Their thought is 5 other organizations to be cosponsors for $250 per year. ____ and ____ made the motion to be a cosponsor for $250 per year. Motion passed by majority vote. Carroll to talk to Legion.

*Safe Sanctuaries-We have to follow the rules of the Safe Sanctuaries. Brenda has the book.

__________________________________________________

July 30, 2012

July 30, 2012 Oak Grove Admin Board/Planning Meeting

Attendees : Betty G, Bettie B, Betty F, Brenda and Charlie, Inez, Mark Nixon, Ray, Barbara

Open With Prayer: 7:10 Mark

Past Months Events: Ray Graduated from Duke!!! We had Youth Sunday, Christmas in July and other Lay Speakers in July. For the 2^nd month in a row, the horse show was cancelled.

Upcoming Events

August 2012 Donate $100 to Anne H. Donated $65 to Joann Watson and Replaced Brent’s Capro. Inez moved to get supplies from the teacher’s Wish List. 2^nd by Mark N. She will also contact DSS or the Homeless Coordinator to find a family (or 2) that needs school clothes, Thanksgiving and Christmas.

5^th—Open Door Food Donation

5^th—2PM VBS Staff will tie-dye their t-shirts and get an idea of how to organize it with groups of kids!

9^th—Mobile Food Distribution

10^th --District Sub Committee at Oak Grove at 10AM.

11^th—VBS At Oak Grove 1 - 5. Program at 5 with Pizza Party for the kids and their parents. We need watermelons, freezie pops, drinks, chips, cookies and cupcakes. The Pizza’s will come from Little Ceasar’s. Notice submitted to Perq Weekly and on Facebook.

18^th—Horse Show Concessions

19^th –Church Picnic—At Jimmy and Anne’s Church will provide hamburgers, hot dogs and rolls. Congregation to provide sides, desserts and drinks. Evening Service to be held at/after Picnic ON the waterJ

26^th—Blessing of School Children. School children bring their backpacks to church on the 26^th for a Backpack Blessing during the morning service.

27^th –Admin Board/Planning Meeting

September 2012

2nd—Open Door Food Donation

10^th Resume UMYF and Bible Study

13^th—Mobile Food Distribution

15^th—Horse Show Concessions

22^nd-- Bark For Life Concessions at Meyler Farms.

24^th—Admin Board/Planning Meeting

October 2012-- Yard Sale?

6^th –Horse Show Concessions

7^th --Open Door Food Donation

11^th—Mobile Food Distribution

27^th—Pumpkin Carving and bon fire with Hot Dog Roast

There was no Treasurer’s report, as Jimmy and Anne were not present.

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak GroveUMC, General Fund.

Building Fund $ Last Month $8346.57

General Fund $ Last Month $19859.12

Break Down of General Fund Money

*Oak Grove UMC $ Last Month $14953.47

Mobile Food Pantry $ Last Month $3736.60

Choir $ Last Month $280

Youth $ Last Month $704.05

Patriot Guard $ Last Month $185

Highway Sign: Barbara Moved to keep the billboard for 2 more months, Betty F 2^nd passed with one dissenting vote. Revisit at the August board meeting.

Parsonage: The response to the Letter from the People of Cedar Grove has been mailed to the DS. We have heard nothing further from the DS at this time.

Youth Items: Ray looking at combining our youth with other area churches to have an additional retreat for them. Youth Committee is Linda Bunch, Adam McIntyre, Tracy Nixon and Sarah Harrison. UMYF will be on break thru the summer. Pilgrimage is in Nov.

Unclaimed Lane: Scott has been contacted to move the stakes. New survey is registered with Register of Deeds. We have to go thru a settlement in order to claim the land. Ray to contact Elvin Small about the settlement to find out the cost and the details. Charlie to distribute the info to Ray.

List of Charities or Community Needs

Info from Pastor Ray—

• Huddle Groups: Meeting as Pastors to learn how to do the Huddle Groups. Once the pastor’s understand it, then it goes into the congregations. It’s about going into the community and being in service to fill community needs. Huddle Groups are Small Groups with a community service focus. That focus can be a Bible Study, support Group, work with the homeless, fundraising for a cause, anything the Huddle Group identifies as a need they want to identify. Huddle Groups start with a core of 4 church members, and those 4 go into the community and expand their group. Once a group gets to 10 or so, the group divides into two, and starts to grow again. All the while bringing more people to the church family.

• Progressive Revival: Need to get dates in Jan from Dr. Early. Each church to host the revival one night.

• Bible Study—starting in the Fall. Acts at Anderson led by Bryant Perry. Revelations at Oak Grove video Bible Study, facilitated by Ray.

• Methodist Men Greg Barcliff and Vann Ranhorn to work on starting a Methodist Men’s group.

• UMW—Joyce Bundy to start up the United Methodist Women at Oak Grove.

Pack and Play: $99.00. Has everything we need. Playpen, crib and changing table all in one. Miss Betty G to use her discount and purchase it.

Proposed Charge Budget: The proposal includes a 3% increase for Ray. It also takes into account the differences from last year’s budget. The initial proposal shows the increase in the budget will be absorbed by Oak Grove. Without the Treasurer’s Report, we didn’t have much discussion about it.

Meeting Adjourned: Charlie moved to adjourn and 2^nd by Mark 8:15 Ray prayed us out.

Need to develop a youth vision committee to look into youth ministry options.

___________________________________________________

June 25, 2012

Oak Grove Admin Board/Planning Meeting

Attendees : Bette Butler, Carroll Bundy, Pastor Ray, Gilmer and Betty Ferrell, Anne and Jimmy Gard, Barbara Roberts, Brenda and Charlie Umphlett

Open With Prayer: Carroll at 7:04

Past Months Events: We had the farewell steak and chicken dinner with over 50 people! Beat our old record by more than a dozen. The singspiration was last nite. And we had over 100 people there. Horse show will be the hottest one on record on SaturdayJ

Upcoming Events

July 2012 Collected $300 from the Singspiration on 6/24. Carroll moved to donate $50 for Daybreak. $100 to sponsor Fundraiser for an uninsured cancer patient and $150 for Bark For Life.

Pastor Ray will be at Duke July 1-27.

1^st Carroll to speak and Open Door Food Donation

8^th Mark Nixon to lead the services

12^th Food Distribution

15^th Youth Sunday, Youth to lead all services. Tabitha Clayton

22^nd FRAN Sunday Invite your Friends, Relatives, Acquaintances and Neighbors Well also have a Christmas Program. Bring canned goods and/or money for the Open Door.

26^th Pastor Ray graduates at Duke. All are invited.

29^th Ray Returns

30^th Admin Board/Planning Meeting

August 2012 VBS @ Oak Grove Aug 4^th or 11^th

5^thOpen Door Food Donation

9^thMobile Food Distribution

11^thVBS At Oak Grove 11ish 5 ish. Need t-shirt sizes for volunteers.

18^thHorse Show Concessions

19^th Church PicnicEvening Service to be held at/after Picnic ON the waterJ

23^rd School starts again?

27^th Admin Board/Planning Meeting

September 2012 Suggestion to have a Fall Yard Sale in Sept. .

2ndOpen Door Food Donation

8^thBark For Life Concessions at Meyler Farms. Charlie moved, Carroll 2^nd.

10^th Resume UMYF and Bible Study

13^thMobile Food Distribution

15^thHorse Show Concessions

24^thAdmin Board/Planning Meeting

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak GroveUMC, General Fund.

Building Fund $8346.57 Last Month $8346.57

General Fund $19859.12 Last Month $20155.28

Break Down of General Fund Money

*Oak Grove UMC $14,953.47 Last Month $15699.63

Mobile Food Pantry $3736.60 Last Month $3286.60

Choir $280 Last Month $280

Youth $704.05 Last Month $704.05

Patriot Guard $185 Last Month $185

Highway Sign: Barbara Moved to keep the billboard for 2 more months, Betty F 2^nd passed with one dissenting vote. Revisit at the August board meeting.

Parsonage: The response to the Letter from the People of Cedar Grove has been mailed to the DS. He has not yet forwarded it to the people of Cedar Grove.

Youth Items: Ray looking at combining our youth with other area churches have an additional retreat for them. Youth Committee is Linda Bunch, Adam McIntyre, Tracy Nixon and Sarah Harrison. UMYF will be on break thru the summer. Mtg 6/26/12 at Epworth.

Unclaimed Lane: Charlie and Ray met with Paul. Charlie to also try to get up with Gene Scott (the Surveyor) hasnt moved the stakes to their new site, and then record the survey with the court house. We will file once the new survey has been filed.

List of Charities or Community Needs

Info from Pastor RayHe is studying up on Huddle Groups. They are variations on the small group concept but with a community service and recruiting component. More info to follow as he continues to study. Progressive RevivalHe will schedule another one with Dr Laura Early in January . Bible Studywill begin again in September. It will be a video series and Ray will lead it. Vann suggested we publicize it, and that we include the topic and series leader. Methodist men. Vann and Greg B to begin it. Joyce B to look into starting a Methodist Womens group. Michael Blake suggested having visitor cards in the pews, so visitors will be able to put their info in the collection plate, should they want to.

Microwave died. Barbara Moved to purchase a new one not to exceed $200. Brenda 2nd. Bette B to check at the base to purchase one. Motion passed with one dissenting vote.

Meeting Adjourned: 7:35 moved to adjourn, 2^nd Barbara.

Re-opened the meeting at 7:40 . Barbara moved for Brenda and Charlie to research purchasing a pack-n-play and purchase if its under $200. We need some place to keep infants! What a glorious problem to have!!

Barbara moved to close again at 7:43. Brenda 2^nd.

__________________________________________________________________

April 30, 2012

Attendees : John and Bette, Gilmer and Betty, Betty G., Charlie, Ben Jr., Carroll, Van and Monica, Mark, Pastor Ray, Jimmy and Ann

Open With Prayer: Carroll at 7:00

Past Months Events: No discussion on where to use profits from last months events.

Upcoming Events

May 2012

6^th Open Door Food Donation

7^th UMYF Fundraiser dinner 5 8PM with entertainment from 6:30 7:30. Baked Ziti, salad, bread, dessert, drink.

10^th Perq Co Mobile Food Pantry

13^th Mothers Day Ann T. to do a recognition during childrens time. Carroll motion, Van motion passed to allot $100 towards something of Annes choosing.

24^th-26^th Revival. 24^th at Anderson, 25^th at Oak Grove, 26^th at Epworth.

26^th Horse Show

27^th Recommittment Sunday.

June 2012

3^rd Open Door Food Donation

4^th May Admin Board/Planning Meeting

10^th New Member, Anne and Kip Recognition/Good Bye Sunday Meal. 6 PM Sunday night, Barbara in charge of getting the meat. Steak and chicken or pork. John motion, Charlie second. Passed vote.

14^th Perq Co Mobile Food Pantry

17^th Fathers Day

24^th Singspiration 7 PM Sunday night.

30^th Horse Show

July 2012 Vacation Bible School??? Pastor Ray to check with Anderson about holding VBS at Anderson.

Barb to put Flag Box info in Perq Weekly!!!

Pastor Ray will be at Duke July 1-27.

1^st Carroll to speak with a July 4^th theme??

4^th No word on Gospel Singing at the park yet.

8^th Youth Sunday, Youth to lead all services.

12^th Food Distribution

15^th Lay Speaker (?)

22^nd FRAN Sunday Invite your Friends, Relatives, Acquaintances and Neighbors Well also have a Christmas Program. Bring canned goods and/or money for the Open Door.

26^th Pastor Ray graduates at Duke. All are invited.

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak GroveUMC, General Fund.

Building Fund $7714.39 Last Month $7249.39

General Fund $20,794.48 Last Month $20,467.86

Break Down of General Fund Money

*Oak Grove UMC $16,072.88 Last Month $15746.26

Mobile Food Pantry $3787.95 Last Month $3787.95

Choir $280 Last Month $280

Youth $468.65 Last Month $468.65

Patriot Guard $185 Last Month $185

*Concessions: Lawn Mower pulls have now been combined with the truck pulls. We have been invited to continue to do concessions for lawn mower pulls from 12 4 the first Saturday of each month. Carroll Motion ? second and motion passed to not do the truck pulls. But to stay open to doing a special event, or a pull if we can stay longer than 4 hours. Much work is involved to set up and clean up.

Highway Sign: John motion Charlie second to keep for two more months and then then reevaluate. Passed.

Gifts for Graduating Sr. Tabitha Clayton, Keith McDonald, Scarlett Hatcher are the graduating Seniors this year. $100 gift and Barbara in charge of a devotional gift.

Parsonage: Leo has figures, and we will have a Parsonage meeting on Wed, May 16^th, 7 PM atOak GroveUMC.

Youth Retreat: Ray looking at combining our youth with other area churches have an additional retreat for them. Thus, the need for the fundraisers.

Dinners on Monday Nites: We still need volunteers to donate the cost of the Pizzas for the Monday night UMYF meetings.

UMYF Fundraiser Dinner: May 7^th 5 8PM with entertainment from 6:30 7:30. Baked Ziti, salad, bread, dessert, drink.

Unclaimed Lane: Need to visit with Paul and Gene and let them know we wish to proceed with claiming the land. Charlie and Pastor Ray to take care of.

Computer Carroll can not get the new computer to talk to the projector. Has done everything he knows how to do (and some things he didnt). Something to do with the way the drivers were loaded on the computer maybe?? Works fine with other projectors and monitors. Does everything else a computer should do. Carroll suggest we sell this computer and try a different brand. We bought the computer at a good price and should resell. $300 It has MS 2007 Office Student (Word, Excell, Power Point).

Epworth Fall Festival Similar to the one we supported at Center Hill last year. Local churches coming together to support a small community church. Van motion, Ben second and group passed to support with $100.

List of Charities or Community Needs

Meeting Adjourned: 8:20 PM by Pastor Ray

___________________________________________________

March 26, 2012

Attendees : Betty G, Gilmer and Betty F, John and Bette B, Charlie U, Mark N, Barbara R, Jimmy and Anne G, Mike

Open With Prayer: 7:04 Mike

Past Months Events: March 18^th was the Sunday of Hope. We raised $350 for Relay For Life with the Balloominary and Luminary services. Several people attended the Fan the Flame workshop in Edenton. We have begun the concessions for the year. The first horse show was quite successful. Where will we spend the profits?

Upcoming Events

April 2012 the sign needs to be changed to announce the egg hunt, Maundy Thursday and Sunrise Services in case neighbors want to participate in any of them. Half the proceeds to go to an uninsured cancer survivor in need of a lymph edema pump.

1^st Instead of giving the monthly food collection to the Open Door, we will give it to a needy woman who is living at Whistling Pines Hotel. Charlie to check into her specific needs and update us thru e-mail. (She has lupus and may need meds, or have special dietary concerns due to the health problems.)

1^st Palm Sunday with Palm processional by the youth. Betty F to purchase the Palms.

1^st Easter Eggs and the candy/prizes need to be brought to church on Sunday, so the youth can stuff the eggs at UMYF on April 2.

5^th Seder MealMaundy Thursday. Prepared by Traci Nixon. Motion by Barbara to pay for meal out of General Fund 2^nd by Charlie. Passed unanimously. Need Passover desserts. Mark wants to have a practice on Friday the 30^thwith all of the disciples.

6^th Good Friday Service will be held at Epworth 7

8^th Sunrise Service 6. Full breakfast to follow.

8th Easter Egg Hunt Between Church & Sunday School. Youth/Teens to hide the eggs for the younger children to hunt.

9^th No UMYFSpring Break

12^th Perq Co Mobile Food Pantry

14^th Horse Show and Lawn Mower Pullwe need a signup sheet for the two events to make sure the times are covered and everyone gets a break.

16^th No UMYFSpring Break

May 2012

5^th Relay For Life BreakfastWill know by the April meeting if we will be doing it.

6^th Open Door Food Donation

7^th UMYF Fundraiser dinner 5 8PM with entertainment from 6:30 7:30. Baked Ziti, salad, bread, dessert, drink.

10^th Perq Co Mobile Food Pantry

12^th Lawnmower Pull

13^th Mothers Day

26^th Horse Show

27^th Memorial DayWe have 2 members or members family serving in Afghanistan at this time. Mike to check into what would be the most helpful to the family and the service member and we will decide at the April Meeting what our Memorial Day special activity will be.

June 2012 New Member Reception/Pig Picking?(June events are loosely planned at this time.)

3^rd Open Door Food Donation

9^th Lawn Mower Pull

14^th Perq Co Mobile Food Pantry

17^th Fathers Day

24^th Singspiration?

30^th Horse Show

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak Grove UMC, General Fund.

Building Fund $7249.39 Last Month $6074.39

General Fund $20,467.86 Last Month $20952.73

Break Down of General Fund Money

*Oak Grove UMC $15746.26 Last Month $16711.37

Mobile Food Pantry $3787.95 Last Month $3249.76

Choir $280 Last Month $280

Youth $468.65 Last Month $526.60

Patriot Guard $185 Last Month $185

*OG General Fund balance includes a payment of approx $1300 for apportionments.

(Gifts given in Memory of Junior Boyce totaled $820.00)

*Concessions: The horse shows start in March and the Truck Pulls start back in April. We need to have a concerted effort to have and stick with a schedule, so the people that have given up their Sat to work, can work.

Grass Cutting: Will begin April 1st.

Highway Sign: Lease on the Sign is up in April. If we make any changes, we go back to a years lease. John B moved to keep it thru May. Well reevaluate it month to Month and determine if we see a better use of the funds.

Lay Conference--Kip will be attending the Lay Conference and representing Oak Grove. His share of the room is $185.00 Charlie moved, Mark 2^ndto pay the cost of the room. Passed unanimously.

Gifts for Graduating Sr. Tabitha Clayton and Keith Pike are the graduating Seniors this year. We need to determine how we will recognize them, as a church.

Parsonage: Ray investigated several scenarios regarding purchasing Cedar Groves 1/3 ownership of the Parsonage. The following assumes the payout to Cedar Grove for the Parsonage will be $30K, and the interest on a loan at 5.5%.

A) If Oak Grove purchases the 1/3 individually, without the help of Epworth, the church (Oak Grove) will be used as collateral for the loan.

B) If Oak Grove and Epworth purchase the 1/3 jointly, so the parsonage is split 50/50 between the two churches, the Parsonage can be used as collateral.

C) Monthly mortgage payments for a $30K loan at 5.5% interest for 15yrs is $275/mo. Monthly mortgage payments for a $30K loan at 5.5% interest for 5 years is $550/mo. 5Yr is $550/mo. Might the parsonage mortgage be a better use of the sign lease money?

Copier/Bulletins: With the new copier, we are taking over printing our own bulletins. We will experiment with how best to create the bulletins that will cover all the congregations needs, but not waste tons of paper. Joyce Bundy is printing the bulletins for Oak Grove.

Youth Items

Youth Retreat: Ray looking at combining our youth with other area churches have an additional retreat for them. Thus, the need for the fundraisers.

Youth Choir: Brenda said that some of the youth are interested in having a Youth Choir. She will bat the idea around, and well see how best to fulfill that need.

Dinners on Monday Nites: We still need volunteers to donate the cost of the Pizzas for the Monday night UMYF meetings.

UMYF Fundraiser Dinner: May 7^th 5 8PM with entertainment from 6:30 7:30. Baked Ziti, salad, bread, dessert, drink.

Parsonage

*Parsonage committee mtg: Leo has some of the estimates from the contractor for the repairs to the parsonage. He expects to have them all by next week. We will schedule another Charge Meeting on the Parsonage once he has all the information.

Unclaimed Lane: We have received a official report from John Matthews concerning the unclaimed lane that is between the church and Paul Newbolds property. We have also received the bill. Passed paying the bill with one dissenting vote. The next step is to meet with the neighbors, share the results and proceed to quick claim the land.

Bushes: Elizabeth S wants to plant azaleas in front of the church. Betty F moved to give Elizabeth money to replace the bushes in the front of the church. Betty G 2^nd. Not to exceed $150. Passed with 2 dissenting votes.

List of Charities or Community Needs

Albemarle Food Bank, InterCounty Ruitans, Relay for Life, Perquimans Mobile Food Pantry, Walk For Hunger, Local Needy Families, Habitat for Humanity, Patriot Guard, Revitalization Fund, Love for Liberia, Day Break.

Meeting Adjourned: 8:07 Mark prayed us out.

__________________________________________________________________________

February 27, 2012

Attendees : Anne and Jimmie, Mark, Mike, Gilmer, Ray, Ben, Barb, Anne T, Brenda, Betty F, Charlie, John , Carroll, Vann

Open With Prayer: 7:56 Ray

Past Months Events: We had Gideon Sunday, Called Out II evening program, a New Member Sunday with 3 members joining, and Anderson hosted the Ash Wednesday service.

Upcoming Events

March 2012

1^st Photocopier training

4^th Open Door Food Donation

8^th Perq Co Mobile Food Pantry

18^th Relay For Life Sunday of Hope Morning and Evening Service

24^th Horse Show

24^th Fan the Flame Workshop at Edenton UMC

26^th Admin Planning Board Monthly Meeting

April 2012

1^st Open Door Food Donation

5^th Sadar MealMaundy Thursday. Prepared by Traci Nixon.

Mark e-mailed the info on the Seder Meal and the skit for the evening. Some items can be purchased, some will need to be prepared, and they will prepare some with donated items. Lists to distributed at Church. The skit was also circulated among the men. We need the 12 disciples

6^th Good Friday Service will be held at Epworth

8^th Sunrise Service 6. Full breakfast to follow.

8th Easter Egg Hunt Between Church after Church. Youth/Teens to hide the eggs for the younger children to hunt.

12^th Perq Co Mobile Food Pantry

14^th Horse Show and Lawn Mower Pull

15^th Youth Fundraiser Lunch at Oak Grove. Menu to be determined, will use tomato sauce.

May 2012 We usually do something military based for Memorial Day

5^th Relay For Life Breakfast?

6^th Open Door Food Donation

10^th Perq Co Mobile Food Pantry

12^th Lawnmower Pull

26^th Horse Show

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak Grove UMC, General Fund.

Building Fund $6074.39 Last Month $3439.39

General Fund $20,952.73 Last Month $22,114.23

Break Down of General Fund Money

Oak Grove UMC $16,711.37 Last Month $18,092.12

*Mobile Food Pantry $3249.76 Last Month $3003.51

Choir $280 Last Month $280

Youth $526.60 Last Month $526.60

Patriot Guard $185 Last Month $185

Grass Cutting: Barbara moved and Charlie 2^nd keeping the same grass cutting service. Passed unanimously.

Piano Tuning: Barbara moved, Ben 2^nd making the tuning of the piano a yearly expense that does not need to be approved by the board each time. Passed unanimously.

Highway Sign: Lease on the Sign is up in April. It costs $200 per month. Mike made the motion to determine if we can go month to month with the lease, Annt T 2^nd. Ben to find out if we can go month to month with the sign, instead of committing to another years lease. We will decide at the next admin council meeting. Passed unanimously.

Youth Items

Youth Retreat: Ray looking at combining our youth with other area churches have an additional retreat for them. Thus, the need for the fundraisers.

Youth Choir: Brenda said that some of the youth are interested in having a Youth Choir. She will bat the idea around, and well see how best to fulfill that need.

*Parsonage committee mtg We need the estimates for the repairs before we are able to make an offer. Once Henry gives us an estimate, well meet again, as a charge, to determine our position, and make an offer.

Organ. Organ being repurposed. Its being retrofitted to hold the keyboard. We hope it is returned by March.

List of Charities or Community Needs

Albemarle Food Bank, InterCounty Ruritans, Relay for Life, Perquimans Mobile Food Pantry, Walk For Hunger, Local Needy Families, Habitat for Humanities, Patriot Guard, Revitalization Fund, Love for Liberia, Day Break

Meeting Adjourned: 8:57 Close With Prayer Mark

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

**The following items are always open for discussion but were not covered in this past months meeting. Our aim is to have productive meetings that last not more than one hourso far, we have failed miserably in that attempt.

Plea for dinner donations or money for Monday meetings. Will have a sign up sheet.

*Still need the devotional area around the fire pit built.

*Prayer Bears extension of the Prayer Shawl Ministry. Doesnt cost much, and doesnt require knitting to complete. Bears have begun showing up all around the sanctuary. One has gone on a mission.

Additional Sunday School Classes. Has anyone talked to Betty Griffin about the need for more Sunday School Classes for the younger kids?

Rays Reach Events.

*Special Events on SaturdaysKids Days3 or 4 Saturdays a yearDraw kids and hopefully that will also increase the families

*Awannasweekly bible study type activities for kids. Would eventually become the youth groups.

*Transporting people to and from church functions.

*Safe Sanctuary Training

Ongoing Items

Coffee Mugs, License Plates, Bumper Stickers, Pens. (John made a motion to authorize no more than $300 to Carroll for purchase of coffee mugs, etc for advertising. Vann 2^nd. Passed unanimously in June. Carroll hasnt had time to check into the marketing items, and will try to do so this month)

Renovation Committee Report.

Pine trees. Paul Newbold had no problem with the trees being felled in the middle property. But the limbs are now in Pauls Property. We need to address cleaning up the felled tree limbs.
Committee met and agreed to hire the attorneyJohn Matthewsto research the un-deeded parcel of land beside the church. The surveyseveryones surveyssay the land is unclaimed. The county says it is owned by someone . We shall see

Need to have a Renovation Committee Meeting to go over the repair of the rotted window. We wont do any cosmetics in the Sanctuary until the window is repaired. Do we want to change out light fixtures?

Electronics Upgrades. On the list is Hearing Assistant System, Wireless Mikes, Monitor for Pulpit, and Speaker in the Fellowship and Classroom Areas. Too busy.

Laptop Committee: Cant get the laptop to talk to the Projector. Carroll, Mark and Mike working on it.

*With Anne now a candidate for Ministry, she will be preaching more in the churches, and others will need to step up and help fill in where she has been leading with the Youth

**The legion has not met concerning the Boy Scout Troop since the vote was taken to co-sponsor them. Carroll will update us when they have. From November meeting: Carroll Bundy spoke about The American Legion Post in Hertford has been sponsoring Boy Scout Troop 150 for the past few years. The cost is a minimum of $1000, but have been giving approx. $1500 per year to the troop. The Legion is discussing the possibility of having cosponsors help defray the costs. Their thought is 5 other organizations to be cosponsors for $250 per year. ____ and ____ made the motion to be a cosponsor for $250 per year. Motion passed by majority vote. Carroll to talk to Legion.

*Safe Sanctuaries-We have to follow the rules of the Safe Sanctuaries. Brenda has the book.

Need to be able to handle infants during church and Sunday Schoolcrib, changing table, etc.

January 30, 2012

Attendees : Anne and Jimmy Gard, Brenda and Charlie Umphlett, Gilmer and Betty Ferrell, Aubrey Onley, Vann Ranhorn, Barbara Roberts, Mark Nixon

Open With Prayer: Jimmy at 7:28

Past Months Events: The Day Break money will be donated this week. The Mobile Food Pantry may be in need of a new distribution site. Karen exploring other possibilities. Childrens Church made gifts for the sick and shut ins. We will try to continue to use their talents for those. We had our first Sunday Morning Singspiration yesterday. Mark Nixon began preaching the night service. All is going well.

**What were the profits from the last horse show, and where do we want to spend them? $438.50. $219.25 to go to the building fund and $219.25 to mobile food pantry. We have about 3 months worth of funds left in the Mobile Food Pantry account. There was an adjustment made to the Jan food, so well go from there. Barbara moved to donate Horse Show money to the Food Pantry, Vann 2^nd . passed with one dissenting vote.

Upcoming Events

February 2012

5th Open Door Food Donation

9th Perq Co Mobile Food Pantry

12^th Gideon Sunday

12th Called Out IIEvening program

15^th Parsonage Committee Meeting open to all members of Oak Grove and Epworth

17^th New Member Sunday

27th Admin Planning Board Monthly Meeting

March 2012

4^th Open Door Food Donation

8^th Perq Co Mobile Food Pantry

18^th Relay For Life Sunday of Hope Morning and Evening Service

24^th Horse Show

24^th Fan the Flame Workshop at Edenton UMC

26^th Admin Planning Board Monthly Meeting

31^st Easter Egg Hunt?

April 2012

1^st Open Door Food Donation

5^th Sadar MealMaundy Thursday. Prepared by Traci Nixon. We have the skit. We have Jesus just need the 12 Disciples.

6^th Good Friday Servicewho wants to have that? Epworth or Anderson? If neither wants to host it, we will.

7^th Easter Egg Hunt?

8^th Sunrise Service 6 or 6:30 to be adjusted by the sun rise.

12^th Perq Co Mobile Food Pantry

14^th Horse Show

And the truck pulls start in April

May 2012

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak Grove UMC, General Fund.

Building Fund $3439.39 Last Month $2851.71

General Fund $22114.23 Last Month $24175.3

Break Down of General Fund Money

Oak Grove UMC $18092.12 Last Month $1933.01

*Mobile Food Pantry $3003.51 Last Month $3851.70

Choir $280 Last Month $280

Youth $526.60 Last Month $526.60

Patriot Guard $185 Last Month $185

Paid the church insurance in the Jan bills of $1664, so were ahead of last month. It did not include upgrading the coverage to $500K.

List of Charities or Community Needs

Albemarle Food Bank, InterCounty Ruritans, Relay for Life, Perquimans Mobile Food Pantry, Walk For Hunger, Local Needy Families, Habitat for Humanities, Patriot Guard, Parksville Ruritans, Tornado Victims, Revitalization Fund, Love for Liberia, Day Break

Discussed the Parsonage. The Onley boys have closed up the exterior openings so the mice should be kept at bay now. Have a list of about 20 things that need to be addressed. Some are as involved as the floor problem at Oak Grove. Office leak is not as bad as we feared, but there is some mold. Windows need to be replaced. Some plumbing needs to be worked on. Master Bathroom needs to be gutted and remodeled. Heating system needs to be replaced. The cooling part is new. The duct works needs replacing. Leaky ductwork is causing some of the moisture under the house, and the insulation isnt as good as it should be. We basically need to redo, like we did the church, to fix the parsonage. The inside isnt as bad, but it does need to be painted. Aubreys guestimate is $20K to begin to fix it. Vann to take the list of parsonage issues to the District Office, with Ray alerting them, for consideration on the final appraisal. Aubrey reads into the Book of Discipline that the money thats in the parsonage account is for the parsonage, so it shouldnt be part of the distributed property between the 3 churches.

*Parsonage committee mtg Wed, Feb 15^th at 7PM. Open to all members from Oak Grove and Epworth. 3 person committee will be appointed to determine what to do with the parsonage.Vann to find out if the DS will be at the Feb 15^th meeting. If so, we need to have a pre-meeting for Oak Grove to determine what we want to and can do before we meet with the DS.

Organ. Organ being repurposed. Its being retrofitted to hold the keyboard. We hope it is returned by March.

Laptop Committee report: Carroll cannot get the laptop to talk to the projector. Laptop works with everything else, but it wont work with the projector we have. Mark helping Carroll with that. Need a D15 adapter, not a D9, to connect to the USB port.

Youth Items

Plea for dinner donations or money for Monday meetings. Will have a sign up sheet.

*They like having devotions around/near the fire ring. They would like to make a devotional area out of portable benches, etc. around the ring. They will need guidance and support when they firm up their wishes.

*Prayer Bears extension of the Prayer Shawl Ministry. Doesnt cost much, and doesnt require knitting to complete.

Additional Sunday School Classes. If we are going to have as many as 3 3 5 year on any given Sunday, we need to be able to have a meaningful Sunday School program for them. They cannot be in the class with the 8 12 year olds because they disrupt that class, and they get nothing out of the older class. Jimmie suggested that Betty Griffin, as Sunday School Superintendent, address the problem of needing more classrooms and teachers.

*CopierNeeds replacing. Each church is going to start making their own bulletins. A replacement copier would be about $967. Its more economical than what we have now. Charlie to continue checking to find the best deal. Were going to have to do something to have a copier, or we wont be able to print bulletins!

Meeting Adjourned: 7:34

Close With Prayer Mark

Rays Reach Events.

*Special Events on SaturdaysKids Days3 or 4 Saturdays a yearDraw kids and hopefully that will also increase the families

*Awannasweekly bible study type activities for kids. Would eventually become the youth groups.

*Transporting people to and from church functions.

*Safe Sanctuary Training

Ongoing Items

Coffee Mugs, License Plates, Bumper Stickers, Pens. (John made a motion to authorize no more than $300 to Carroll for purchase of coffee mugs, etc for advertising. Vann 2^nd. Passed unanimously in June. Carroll hasnt had time to check into the marketing items, and will try to do so this month)

Renovation Committee Report.

Pine trees. Paul Newbold had no problem with the trees being felled in the middle property. But the limbs are now in Pauls Property. We need to address cleaning up the felled tree limbs.
Committee met and agreed to hire the attorneyJohn Matthewsto research the un-deeded parcel of land beside the church. The surveyseveryones surveyssay the land is unclaimed. The county says it is owned by someone . We shall see

Electronics Upgrades. On the list is Hearing Assistant System, Wireless Mikes, Monitor for Pulpit, and Speaker in the Fellowship and Classroom Areas. Too busy.

*With Anne now a candidate for Ministry, she will be preaching more in the churches, and others will need to step up and help fill in where she has been leading with the Youth

*Safe Sanctuaries-We have to follow the rules of the Safe Sanctuaries. Brenda has the book.

Need to be able to handle infants during church and Sunday Schoolcrib, changing table, etc.

January 2, 2012

Attendees : Jimmy and Anne, Ray and Anne, Betty G, Vann, Aubrey, Charlie and Brenda, Betty and Gilmer, Ben and Barbara, Mark Nixon, Ben and Inez, Carlton, Carroll

Open With Prayer Ray 7:26

Past Months Events: In Oct, we agreed to purchase coats for the school aged kids in that family. We also agreed in Nov to donate $265 to Latonia for her to spend for the homeless children in the schools. She never contacted Inez for the money nor gave her any information as to what she needed. That money has not been spent, nor have the coats been purchased. We had our Christmas Program, went Caroling, had a Christmas Eve Service, and adopted approximately 18 Srs from Day Break.

**The Proceeds from the last horse show were $438.50. There is still $161 in the kitty. Charlie to check with John and Bette about the bills, so we can determine our profits. We will decide how to donate the profits from the last horse show at the meeting on Jan 30^th.

**The offering at the Thanksgiving Service was $265. We voted to give that money to Latonia (Perq Co Schools Social Worker/Homeless Coordinator). She has a list of 13 needy kids that she is shopping for this Christmas. Latonia never returned Inezs calls, the money was never given to her, so we are redirecting it as follows: $200 to the Mobile Food Pantry and $65 to Day Break to use as their special treat fund.

Upcoming Events

January 2012

2nd Admin Planning Board Meeting to set the calendar for most of the year.

8th Open Door Food Donation

12th Perq Co Mobile Food Pantry

29th Sun Morning SingspirationAnnette to head it up.

30th Admin Planning Board Monthly Meeting

February 2012

5th Open Door Food Donation

9th Perq Co Mobile Food Pantry

12th Called Out IIEvening program?

27th Admin Planning Board Monthly Meeting

March 2012

4^th Open Door Food Donation

8^th Perq Co Mobile Food Pantry

24^th Horse Show

26^th Admin Planning Board Monthly Meeting

April 2012

5^th Sadar MealMaundy Thursday. Prepared by Traci Nixon. We have the skit. Just need Jesus and the 12 Diciples.

General Discussion

Various Fund Balances We agreed in October 2010 to keep a $9000 minimum in our Oak Grove UMC, General Fund.

Building Fund $2851.71 Last Month $6722.46

General Fund $24175.31 Last Month $25,173.74

Break Down of General Fund Money

Oak Grove UMC $19332.01 Last Month $19075.73

*Mobile Food Pantry $3851.70 Last Month $5306.41

Choir $280 Last Month $280

Youth $526.60 Last Month $326.60

Patriot Guard $185 Last Month $185

Recapthe lists are not exhaustive. The sub-lines listed do not equal the total amounts received or distributed.

Received 01/01/11 12/31/11

$35,367.00 Checks

$3739 Contemporary

$490.96 Sunday school

$5025.29 Food Bank

$1535 Youth Fund

$800.00 Concessions

Total $53,796.47

Paid Out 01/01/11 12/31/11

$26,128 Budget

$3796 Approtionments

$1125 + 526 clean church and lawn care

$1480 Ins

$8030.65Food Pantry

$688.81 Keyboard and Amp

$12,714.72 Building Fund

$325.00 Kairos

$64318.11 Total Dispersements

Total of Accounts:

$34696.65 On Hand 01/01/11

$24175.31 On Hand 01/01/12

Building Fund transactions:

$5940.31 on hand 01/01/11

$2851.71 On Hand Bldg Fund 01/01/12

$3000 from Gen Fnd

$5150.00 Donations

$1016.37 Concessions

$12714.72 Expenses

*Food Pantry spent $3000 more than it took in. Our need for food is great and increasing. There may be a discrepancy in the bill for Dec. The charges were substantially higher than in previous months. Donations from other churches are sporadic and much of the grant money has been exhausted.

*Our expenses were $10000 greater than our revenue in 2011. However:

**we paid $4000 for pew cushions in January. Donations to cover those cushions werereceived in Dec 2010.

**as noted above, the Mobile Food Pantry ran a $3000 deficit in 2011.

**the difference in the beginning balance for the building fund from 2011 to 2012 is $3088.60

So the shortfall is explainable, and in some cases definitely will not be repeated. We need to take steps to bolster the funding for the Mobile Food Pantry, and at some point, building renovations are bound to come to an end.

**Increase in liability insurance from $300K to $500K should be about $10. Moved and passed to increase the coverage. Insurance for the church $184 increase. To increase liability from 300K to 500K should be a $10 increase. Carroll moved to increase liability to $500,000 Anne T 2^nd. Unanimously passed.

*Betty G moved, Charlie 2^nd have the piano tuned for $75. Passed with 1 dissenting vote.

*Concessions: Carroll questioned if continuing the horse show and truck pull concessions is the right use of our resources. Betty F moved that we continue with both. Charlie 2^nd. Passed with 2 dissenting votes.

List of Charities or Community Needs

Ray discussed Reach Events.

*Special Event Sundays target is 10: Singspirations, Invite a Friend Sunday, (Annette will handle all the 5^th Sundays) And Scout Sunday,

*Special Events on SaturdaysKids Days3 or 4 Saturdays a yearDraw kids and hopefully that will also increase the families

*Awannasweekly bible study type activities for kids. Would eventually become the youth groups.

*Transporting people to and from church functions.

*Safe Sanctuary Training

Discussed the Parsonage. Needs repairs. Has rodent problem. Aubrey to go and check out the issues with Vann.

*Parsonage committee mtg Wed, Jan 4^th at 7PM. Open to all members from Oak Grove and Epworth. 3 person committee will be appointed to determine what to do with the parsonage.

Laptop Committee report: Carroll cannot get the laptop to talk to the projector. Laptop works with everything else, but it wont work with the projector we have.

Youth Items

Plea for dinner donations or money for Monday meetings. Will have a sign up sheet.

*Prayer Bears extension of the Prayer Shawl Ministry. Doesnt cost much, and doesnt require knitting to complete.

Meeting Adjourned: 9:10 PM

Close With Prayer Anne

Ongoing Items

Coffee Mugs, License Plates, Bumper Stickers, Pens. (John made a motion to authorize no more than $300 to Carroll for purchase of coffee mugs, etc for advertising. Vann 2^nd. Passed unanimously in June. Carroll hasnt had time to check into the marketing items, and will try to do so this month)

Renovation Committee Report.

Pine trees. Paul Newbold had no problem with the trees being felled in the middle property. But the limbs are now in Pauls Property. We need to address cleaning up the felled tree limbs.
Committee met and agreed to hire the attorneyJohn Matthewsto research the un-deeded parcel of land beside the church. The surveyseveryones surveyssay the land is unclaimed. The county says it is owned by someone . We shall see

Electronics Upgrades. On the list is Hearing Assistant System, Wireless Mikes, Monitor for Pulpit, and Speaker in the Fellowship and Classroom Areas. Too busy.

Organ. Charlie wants to repurpose the organ to hold the keyboard, and donate the guts to an organ shop. Vann to check with the family that donated it and see if there is any objection to repurposing it. The organ as it stands does not work and would need repair. No initial opposition to the idea by the family. Vann to confirm its OK to do. Tabled til the next meeting.

*With Anne now a candidate for Ministry, she will be preaching more in the churches, and others will need to step up and help fill in where she has been leading with the Youth.

*CopierNeeds replacing. Copier belongs to the charge, and we have a contract for it. Finance committee and/or SPRC to take this up.

*Safe Sanctuaries-We have to follow the rules of the Safe Sanctuaries. Brenda has the book.

Need to be able to handle infants during church and Sunday Schoolcrib, changing table, etc.

Questions or Comments are Welcome. We can be emailed at info@oakgroveumconline.com

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Oak Grove United Methodist Church
775 Chapanoke Road
Hertford, NC 27944
ph: 252-404-0189
pastorray2@gmail.com

OAK GROVE

Admin Council / Planning Meetings 2012

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