OAK GROVE

January 30, 2012

Attendee’s : Anne and Jimmy Gard,  Brenda and Charlie Umphlett, Gilmer and Betty Ferrell, Aubrey Onley, Vann Ranhorn, Barbara Roberts, Mark Nixon

Open With Prayer:  Jimmy at 7:28

Past Months Events:  The Day Break money will be donated this week.  The Mobile Food Pantry may be in need of a new distribution site.  Karen exploring other possibilities.  Children’s Church made gifts for the sick and shut ins.  We will try to continue to use their talents for those.  We had our first Sunday Morning Singspiration yesterday.  Mark Nixon began preaching the night service.  All is going well.

 **What were the profits from the last horse show, and where do we want to spend them?  $438.50.  $219.25 to go to the building fund and $219.25 to mobile food pantry.  We have about 3 months worth of funds left in the Mobile Food Pantry account.  There was an adjustment made to the Jan food, so we’ll go from there. Barbara moved to donate Horse Show money to the Food Pantry, Vann 2^nd .  passed with one dissenting vote.

 Upcoming Events

February 2012

5th    Open Door Food Donation

9th    Perq Co Mobile Food Pantry

12^th    Gideon Sunday

12th  Called Out II—Evening program

15^th    Parsonage Committee Meeting open to all members of Oak Grove and Epworth

17^th    New Member Sunday

27th Admin Planning Board Monthly Meeting

 March 2012

4^th      Open Door Food Donation

8^th      Perq Co Mobile Food Pantry

18^th    Relay For Life Sunday of Hope  Morning and Evening Service

24^th    Horse Show

24^th    Fan the Flame Workshop at Edenton UMC

26^th    Admin Planning Board Monthly Meeting

31^st    Easter Egg Hunt?

 April 2012

1^st      Open Door Food Donation

5^th      Sadar Meal—Maundy Thursday.  Prepared by Traci Nixon.  We have the skit.  We have Jesus just need the 12 Disciples.

6^th      Good Friday Service—who wants to have that?  Epworth or Anderson?  If neither wants to host it, we will.

7^th      Easter Egg Hunt?

8^th      Sunrise Service 6 or 6:30 to be adjusted by the sun rise.

12^th    Perq Co Mobile Food Pantry

14^th    Horse Show

And the truck pulls start in April

 May 2012

 General Discussion

Various Fund Balances   We agreed in October 2010 to keep a $9000 minimum in our Oak Grove UMC, General Fund.

Building Fund              $3439.39    Last Month $2851.71

General Fund                $22114.23  Last Month $24175.3

Break Down of General Fund Money

Oak Grove UMC                   $18092.12  Last Month $1933.01

*Mobile Food Pantry   $3003.51    Last Month $3851.70

Choir                                      $280           Last Month $280

Youth                            $526.60      Last Month $526.60

Patriot Guard               $185           Last Month $185

Paid the church insurance in the Jan bills of $1664, so we’re ahead of last month.  It did not include upgrading the coverage to $500K.

 *Concessions:  The horse shows start in March and the Truck Pulls start back in April.  We need to have a concerted effort to have and stick with a schedule, so the people that have given up their Sat to work, can work.

 List of Charities or Community Needs

Albemarle Food Bank, InterCounty Ruritans, Relay for Life, Perquimans Mobile Food Pantry, Walk For Hunger, Local Needy Families, Habitat for Humanities, Patriot Guard, Parksville Ruritans, Tornado Victims, Revitalization Fund, Love for Liberia, Day Break

 Discussed the Parsonage.  The Onley boys have closed up the exterior openings so the mice should be kept at bay now.  Have a list of about 20 things that need to be addressed.  Some are as involved as the floor problem at Oak Grove.  Office leak is not as bad as we feared, but there is some mold.  Windows need to be replaced.  Some plumbing needs to be worked on.  Master Bathroom needs to be gutted and remodeled.  Heating system needs to be replaced.  The cooling part is new.  The duct works needs replacing.  Leaky ductwork is causing some of the moisture under the house, and the insulation isn’t as good as it should be.  We basically need to redo, like we did the church, to fix the parsonage.  The inside isn’t as bad, but it does need to be painted.  Aubrey’s guestimate is $20K to begin to fix it.  Vann to take the list of parsonage issues to the District Office, with Ray alerting them, for consideration on the final appraisal.  Aubrey reads into the Book of Discipline that the money that’s in the parsonage account is for the parsonage, so it shouldn’t be part of the distributed property between the 3 churches.

*Parsonage committee mtg Wed, Feb 15^th  at 7PM.  Open to all members from Oak Grove and Epworth. 3 person committee will be appointed to determine what to do with the parsonage.Vann to find out if the DS will be at the Feb 15^th meeting.  If so, we need to have a pre-meeting for Oak Grove to determine what we want to and can do before we meet with the DS.

Organ.  Organ being repurposed.  It’s being retrofitted to hold the keyboard.  We hope it is returned by March.

Laptop Committee report:  Carroll cannot get the laptop to talk to the projector.  Laptop works with everything else, but it won’t work with the projector we have.  Mark helping Carroll with that.  Need a D15 adapter, not a D9, to connect to the USB port. 

Youth Items

Plea for dinner donations or money for Monday meetings.  Will have a sign up sheet.

*They like having devotions around/near the fire ring.  They would like to make a devotional area out of portable benches, etc. around the ring.  They will need guidance and support when they firm up their wishes. 

*Prayer Bears –extension of the Prayer Shawl Ministry.  Doesn’t cost much, and doesn’t require knitting to complete.

 Additional Sunday School Classes.  If we are going to have as many as 3 3 – 5 year on any given Sunday, we need to be able to have a meaningful Sunday School program for them.  They cannot be in the class with the 8 – 12 year olds because they disrupt that class, and they get nothing out of the older class.  Jimmie suggested that Betty Griffin, as Sunday School Superintendent, address the problem of needing more classrooms and teachers.

*Copier—Needs replacing.  Each church is going to start making their own bulletins.  A replacement copier would be about $967.  It’s more economical than what we have now.  Charlie to continue checking to find the best deal.  We’re going to have to do something to have a copier, or we won’t be able to print bulletins!

Meeting Adjourned:  7:34

**The following items are always open for discussion but were not covered in this past month’s meeting.  Our aim is to have productive meetings that last not more than one hour…so far, we have failed miserably in that attempt.

Ray’s Reach Events. 

*Special Event Sundays target is 10:  Singspirations, Invite a Friend Sunday,  (Annette will handle all the 5^th Sundays)  And Scout Sunday.  We have scheduled one each month Jan  -  April.   Maybe we can take May off?

*Special Events on Saturdays—Kids Days—3 or 4 Saturdays a year—Draw kids and hopefully that will also increase the families…

*Awanna’s—weekly bible study type activities for kids.  Would eventually become the youth groups.

*Transporting people to and from church functions.

*Safe Sanctuary Training

Ongoing Items

Coffee Mugs, License Plates, Bumper Stickers, Pens.  (John made a motion to authorize no more than $300 to Carroll for purchase of coffee mugs, etc for advertising.  Vann 2^nd.   Passed unanimously in June.  Carroll hasn’t had time to check into the marketing items, and will try to do so this month…) 

Renovation Committee Report. 

• Pine trees.  Paul Newbold had no problem with the trees being felled in the middle property.  But the limbs are now in Paul’s Property.  We need to address cleaning up the felled tree limbs.
• Committee met and agreed to hire the attorney—John Matthews—to research the un-deeded parcel of land beside the church.  The surveys—everyone’s surveys—say the land is unclaimed.  The county says it is owned by someone .  We shall see…

Need to have a Renovation Committee Meeting to go over the repair of the rotted window.  We won’t do any cosmetics in the Sanctuary until the window is repaired.  Do we want to change out light fixtures?  

Electronics’ Upgrades.  On the list is Hearing Assistant System, Wireless Mike’s, Monitor for Pulpit, and Speaker in the Fellowship and Classroom Area’s.  Too busy.

Rock in the Grave Yard Parking.  Rock committee to meet to discuss options.   John B, Jimmy G, Ben Sr. and Carroll is the committee.   Tildon is willing to donate some rock.  Jimmy and Gilmer have one quote, waiting for a second quote.   Get thru hurricane season first.

Church Van Committee report: need a way to transport kids to and from church and events.   Ray to check into the cost of insuring the van for transporting individuals to and from church activities.  Dave has offered to be the driver.  Van committee was formed  Brenda,  Betty Ferrell and Annette to study the cost and ramifications of starting that ministry. 

*With Anne now a candidate for Ministry, she will be preaching more in the churches, and others will need to step up and help fill in where she has been leading with the Youth

**The legion has not met concerning the Boy Scout Troop since the vote was taken to co-sponsor them.  Carroll will update us when they have.  From November meeting:  Carroll Bundy spoke about The American Legion Post in Hertford has been sponsoring Boy Scout Troop 150 for the past few years.  The cost is a minimum of $1000, but have been giving approx. $1500 per year to the troop.  The Legion is discussing the possibility of having “cosponsors” help defray the costs.  Their thought is 5 other organizations to be cosponsors for $250 per year.  ____ and ____ made the motion to be a cosponsor for $250 per year.  Motion passed by majority vote.  Carroll to talk to Legion.

*Safe Sanctuaries-We have to follow the rules of the Safe Sanctuaries.   Brenda has the book.

Need to be able to handle infants during church and Sunday School…crib, changing table, etc.

January 2, 2012

Attendee’s : Jimmy and Anne, Ray and Anne, Betty G, Vann, Aubrey, Charlie and Brenda, Betty and Gilmer, Ben and Barbara, Mark Nixon, Ben and Inez, Carlton, Carroll

Open With Prayer   Ray 7:26

Past Months Events:  In Oct, we agreed to purchase coats for the school aged kids in that family. We also agreed in Nov to donate $265 to Latonia for her to spend for the homeless children in the schools.  She never contacted Inez for the money nor gave her any information as to what she needed.  That money has not been spent, nor have the coats been purchased.  We had our Christmas Program, went Caroling, had a Christmas Eve Service, and adopted approximately 18 Srs from Day Break.

**The Proceeds from the last horse show were $438.50.  There is still $161 in the kitty.  Charlie to check with John and Bette about the bills, so we can determine our profits.  We will decide how to donate the profits from the last horse show at the meeting on Jan 30^th.

**The offering at the Thanksgiving Service was $265.  We voted to give that money to Latonia (Perq Co Schools Social Worker/Homeless Coordinator).  She has a list of 13 needy kids that she is shopping for this Christmas.  Latonia never returned Inez’s calls, the money was never given to her, so we are redirecting it as follows:  $200 to the Mobile Food Pantry and $65 to Day Break to use as their “special treat fund.” 

Upcoming Events

January 2012

2nd    Admin Planning Board Meeting to set the calendar for most of the year.

8th    Open Door Food Donation

12th  Perq Co Mobile Food Pantry

29th Sun Morning Singspiration—Annette to head it up.

30th Admin Planning Board Monthly Meeting

February 2012

5th    Open Door Food Donation

9th    Perq Co Mobile Food Pantry

12th  Called Out II—Evening program?

27th Admin Planning Board Monthly Meeting

March 2012

4^th  Open Door Food Donation

8^th Perq Co Mobile Food Pantry

24^th Horse Show

26^th Admin Planning Board Monthly Meeting

April 2012

5^th Sadar Meal—Maundy Thursday.  Prepared by Traci Nixon.  We have the skit.  Just need Jesus and the 12 Diciples.

General Discussion

Various Fund Balances   We agreed in October 2010 to keep a $9000 minimum in our Oak Grove UMC, General Fund.

Building Fund              $2851.71    Last Month $6722.46

General Fund                $24175.31  Last Month $25,173.74

Break Down of General Fund Money

Oak Grove UMC                   $19332.01  Last Month $19075.73

*Mobile Food Pantry   $3851.70    Last Month $5306.41

Choir                                      $280           Last Month $280

Youth                            $526.60      Last Month $326.60

Patriot Guard               $185           Last Month $185

Recap—the lists are not exhaustive.  The sub-lines listed do not equal the total amounts received or distributed. 

Received 01/01/11 – 12/31/11

$35,367.00 Checks

$3739 Contemporary

$490.96 Sunday school

$5025.29 Food Bank

$1535 Youth Fund

$800.00 Concessions

Total  $53,796.47

Paid Out 01/01/11 – 12/31/11

$26,128 Budget

$3796 Approtionments

$1125 + 526 clean church and lawn care

$1480 Ins

$8030.65Food Pantry

$688.81 Keyboard and Amp

$12,714.72 Building Fund

$325.00      Kairos

$64318.11 Total Dispersements

Total of Accounts:

$34696.65 On Hand 01/01/11

$24175.31 On Hand 01/01/12

Building Fund transactions:

$5940.31 on hand 01/01/11

$2851.71 On Hand Bldg Fund 01/01/12

$3000 from Gen Fnd

$5150.00 Donations

$1016.37 Concessions

$12714.72 Expenses

*Food Pantry spent $3000 more than it took in.  Our need for food is great and increasing. There may be a discrepancy in the bill for Dec.  The charges were substantially higher than in previous months.  Donations from other churches are sporadic and much of the grant money has been exhausted. 

*Our expenses were $10000 greater than our revenue in 2011.  However:

**we paid $4000 for pew cushions in January.  Donations to cover those cushions were received in Dec 2010.

**as noted above, the Mobile Food Pantry ran a $3000 deficit in 2011.

**the difference in the beginning balance for the building fund from 2011 to 2012 is $3088.60

So the shortfall is explainable, and in some cases definitely will not be repeated.  We need to take steps to bolster the funding for the Mobile Food Pantry, and at some point, building renovations are bound to come to an end.

**Increase in liability insurance from $300K to $500K should be about $10.  Moved and passed to increase the coverage. Insurance for the church  $184 increase.  To increase liability from 300K to 500K should be a $10 increase.  Carroll moved to increase liability to $500,000 Anne T 2^nd. Unanimously passed.

*Betty G moved, Charlie 2^nd have the piano tuned for $75.  Passed with 1 dissenting vote.

*Concessions:  Carroll questioned if continuing the horse show and truck pull concessions is the right use of our resources.  Betty F moved that we continue with both.  Charlie 2^nd.  Passed with 2 dissenting votes. 

List of Charities or Community Needs

Albemarle Food Bank, InterCounty Ruritans, Relay for Life, Perquimans Mobile Food Pantry, Walk For Hunger, Local Needy Families, Habitat for Humanities, Patriot Guard, Parksville Ruritans, Tornado Victims, Revitalization Fund, Love for Liberia, Day Break

Ray discussed Reach Events. 

*Special Event Sundays target is 10:  Singspirations, Invite a Friend Sunday,  (Annette will handle all the 5^th Sundays)  And Scout Sunday,

*Special Events on Saturdays—Kids Days—3 or 4 Saturdays a year—Draw kids and hopefully that will also increase the families…

*Awanna’s—weekly bible study type activities for kids.  Would eventually become the youth groups.

*Transporting people to and from church functions.

*Safe Sanctuary Training

Discussed the Parsonage.  Needs repairs.  Has rodent problem.  Aubrey to go and check out the issues with Vann.

*Parsonage committee mtg Wed, Jan 4^th  at 7PM.  Open to all members from Oak Grove and Epworth. 3 person committee will be appointed to determine what to do with the parsonage.

**The legion has not met concerning the Boy Scout Troop since the vote was taken to co-sponsor them.  Carroll will update us when they have.  From November meeting:  Carroll Bundy spoke about The American Legion Post in Hertford has been sponsoring Boy Scout Troop 150 for the past few years.  The cost is a minimum of $1000, but have been giving approx. $1500 per year to the troop.  The Legion is discussing the possibility of having “cosponsors” help defray the costs.  Their thought is 5 other organizations to be cosponsors for $250 per year.  ____ and ____ made the motion to be a cosponsor for $250 per year.  Motion passed by majority vote.  Carroll to talk to Legion.

Laptop Committee report:  Carroll cannot get the laptop to talk to the projector.  Laptop works with everything else, but it won’t work with the projector we have.

Youth Items

Plea for dinner donations or money for Monday meetings.  Will have a sign up sheet.

*They like having devotions around/near the fire ring.  They would like to make a devotional area out of portable benches, etc. around the ring.  They will need guidance and support when they firm up their wishes. 

*Prayer Bears –extension of the Prayer Shawl Ministry.  Doesn’t cost much, and doesn’t require knitting to complete.

Meeting Adjourned:  9:10 PM 

**The following items are always open for discussion but were not covered in this past month’s meeting.  Our aim is to have productive meetings that last not more than one hour…so far, we have failed miserably in that attempt.

Ongoing Items

Coffee Mugs, License Plates, Bumper Stickers, Pens.  (John made a motion to authorize no more than $300 to Carroll for purchase of coffee mugs, etc for advertising.  Vann 2^nd.   Passed unanimously in June.  Carroll hasn’t had time to check into the marketing items, and will try to do so this month…) 

Renovation Committee Report. 

• Pine trees.  Paul Newbold had no problem with the trees being felled in the middle property.  But the limbs are now in Paul’s Property.  We need to address cleaning up the felled tree limbs.
• Committee met and agreed to hire the attorney—John Matthews—to research the un-deeded parcel of land beside the church.  The surveys—everyone’s surveys—say the land is unclaimed.  The county says it is owned by someone .  We shall see…

Need to have a Renovation Committee Meeting to go over the repair of the rotted window.  We won’t do any cosmetics in the Sanctuary until the window is repaired.  Do we want to change out light fixtures?  

Electronics’ Upgrades.  On the list is Hearing Assistant System, Wireless Mike’s, Monitor for Pulpit, and Speaker in the Fellowship and Classroom Area’s.  Too busy.

Rock in the Grave Yard Parking.  Rock committee to meet to discuss options.   John B, Jimmy G, Ben Sr. and Carroll is the committee.   Tildon is willing to donate some rock.  Jimmy and Gilmer have one quote, waiting for a second quote.   Get thru hurricane season first.

Church Van Committee report: need a way to transport kids to and from church and events.   Ray to check into the cost of insuring the van for transporting individuals to and from church activities.  Dave has offered to be the driver.  Van committee was formed  Brenda,  Betty Ferrell and Annette to study the cost and ramifications of starting that ministry. 

 Organ.  Charlie wants to repurpose the organ to hold the keyboard, and donate the guts to an organ shop.  Vann to check with the family that donated it and see if there is any objection to repurposing it.  The organ as it stands does not work and would need repair.  No initial opposition to the idea by the family.  Vann to confirm it’s OK to do.  Tabled til the next meeting.

*With Anne now a candidate for Ministry, she will be preaching more in the churches, and others will need to step up and help fill in where she has been leading with the Youth.

*Copier—Needs replacing.  Copier belongs to the charge, and we have a contract for it.  Finance committee and/or SPRC to take this up.

*Safe Sanctuaries-We have to follow the rules of the Safe Sanctuaries.   Brenda has the book.

Need to be able to handle infants during church and Sunday School…crib, changing table, etc.

Service Times

Sunday Morning's

9:00 AM Traditional Worship Service

10:00 AM Fellowship and Breakfast

10:30 AM Sunday School

Sunday Night's

7:00 PM Motorcycle Ministries Contemporary Worship Service

ALL ARE WELCOME

Welcome to Oak Grove United Methodist Church.

We hope you are able to visit us on Sunday and join as we Worship our Lord and Savior, Jesus Christ.